Under the Erasmus+ programme for traineeships, you can apply at any time of the year, as there is no fixed application deadline.

> OPEN CALL

The host organisation for the exchange can be any public or private organisation active in the labour market or in the fields of education, training, youth, research, and innovation; a non-profit organisation, association, or non-governmental organisation; a body providing career guidance, counselling, and information services; or a higher education institution, except for:

• EU institutions and other EU bodies, including specialised agencies (a detailed list is available HERE),
• organisations managing EU programmes, such as Erasmus+ National Agencies.

The University of Primorska is also a member of the Association of Universities of the Adriatic-Ionian Region (UniAdrion), which facilitates collaboration between universities and research centres to strengthen international cooperation and promote the advancement of culture, science, training, and research in the Adriatic-Ionian region (Albania, Bosnia and Herzegovina, Montenegro, Greece, Croatia, Italy, San Marino, North Macedonia, Serbia, and Slovenia).

More information on international traineeship opportunities can be found on the UniAdrion website.

Application process via VIS/ŠIS

Students must find the company or institution where they will carry out their traineeship themselves.

The Erasmus+ application is submitted once the Learning Agreement for Traineeship is signed.

> Annex 1 (Traineeship Programme - Learning Agreement for Traineeship)

Submitting an application

On the right-hand side of VIS, select APPLICATION FOR EXCHANGE, then choose the academic year and semester in which you wish to go on the exchange.

List of partner institutions abroad

• If the University of Primorska (UP) already has a Bilateral Agreement with the chosen institution – notify the international office of your faculty of your mobility intention by 10 April (for a traineeship in the winter semester) or 15 August (for a traineeship in the full academic year).
• If UP does not yet have a Bilateral Agreement with the chosen institution – submit your application via VIS at least 2 months before the planned mobility and inform your faculty’s international office. The application must include the VIS application form and the Traineeship Programme signed by all three parties (see Annex 1 of the call).

Filling in the online application form

It is recommended to begin filling in the application only when you have all the necessary information and documents prepared.

IMPORTANT: Once the application has been submitted, it cannot be submitted again.

After submitting the application

You can review your submitted application in the menu APPLICATION FOR EXCHANGE – Review Application.

Selection

Submitted applications will be evaluated by the appointed selection committee at the respective faculty of UP. Candidates will be notified in writing of the outcome.

Students who apply for the Erasmus+ programme and are approved by their home faculty will be regularly informed via their student email about all further procedures, the amount of Erasmus+ funding, opportunities for additional scholarships, foreign language courses, and online language preparation.

An Erasmus+ student is not automatically entitled to Erasmus+ funding and must apply for financial support in accordance with the current call.

Erasmus+ financial assistance co-funds the costs of studying abroad and does not cover all expenses. The exact amount is specified in the Erasmus+ Grant Agreement, which the student signs after submitting the application documents.

A student receiving Erasmus+ funding may still be eligible for any national scholarship, staff scholarship, Zois scholarship, etc. In addition to Erasmus+ funding, students may apply for Additional Support for Students with Fewer Opportunities, including extra support for students with special needs.

Monthly Erasmus+ funding amounts for each group of countries are as follows:

Group 1 – Programme countries with higher living costs
Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden – €824/month

Group 2 – Programme countries with medium living costs
Cyprus, Czech Republic, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Spain – €756/month

Group 3 – Programme countries with lower living costs
Bulgaria, Croatia, Lithuania, Hungary, Poland, Romania, North Macedonia, Serbia, Turkey – €700/month

For participation in physical mobility, in addition to the Erasmus+ monthly/daily grant, support is provided for travel costs depending on whether standard or green travel is used.

More details can be found in the Documentation on Traineeship Co-Funding Opportunities

For participation in physical mobility, the following travel grants are awarded in addition to Erasmus+ monthly/daily funding, depending on distance and mode of travel:

*Green travel is defined as travel where low-emission transport modes are used for the majority of the journey, such as bus, train, or carpooling.

> ANNEX 1 (Traineeship Programme – Learning Agreement for Traineeship)

> Documentation required by the host university (EU ID, transcript of completed courses, proof of foreign language proficiency)

> Request for recognition of the traineeship abroad

> Completed ANNEX 4 (Online Language Support – OLS). More information is available on the Online Language Support webpage.

The participant must upload the following documents to their online application no later than 30 days after the end of the Erasmus+ traineeship:

• Certificate of completed traineeship (After Mobility Report) – this form is part of the Online Learning Agreement for Traineeship and must include the start and end dates of the traineeship, confirmed and signed by the host institution.
• Final report (Participant Report Form) – the participant must first complete this form and submit it via the online tool called “Beneficiary Module+”. Participants will receive an email from the European Commission inviting them to complete the form the day after the end of their traineeship.

After returning home, submit to the international office of your home faculty proof of the completed traineeship at the foreign institution, based on which the recognition of completed obligations will be processed.

Completed obligations abroad can be recognised as:

• part of the mandatory traineeship, or
• an addendum to the diploma.